boardgreenroom.com/best-video-conferencing-software
It is essential to establish an organization that keeps the discussion focused and productive when conducting a remote board meeting. This is easier when the participants have an agenda in place that guides them throughout the meeting. It is also beneficial to send the agenda along with any related documents to the attendees in advance via a secure online portal where they can take notes as they add items, and examine them prior to the meeting starts.
Another way to ensure a successful remote board meeting is to avoid distractions as much as you can. Attendees should ideally take the call in a peaceful space, such as a office or home. This will lower the chances that they’ll tune out and miss the most important issues being discussed in the meeting.
It’s also an excellent idea to request participants to turn off their microphones while not speaking, in order to reduce distracting background noise. The person who takes minutes is required to record all motions verbatim and include who made the motion and who seconded. This is essential to maintaining an accurate record of the meeting which can be used as a reference or legal purposes years down the road.
In addition, it is important to adhere to the time limit you set for every agenda item to stop the meeting from getting bogged down in a way that isn’t needed. You can help promote a productive meeting by urging attendees to put ad hoc discussions in a parking space so they don’t disrupt the main discussion.
