A well-designed board meeting reminder is a powerful tool for communicating that boosts the levels of preparedness and improves the efficiency and effectiveness of scheduled engagements. Reminders must be timely and clearly convey essential meeting information like the meeting title, date, time, venue or virtual platform, and agenda. Furthermore, they should also include a call-to-action that encourages attendees to confirm attendance or contact the organizer to any questions or concerns. A friendly tone and use of a professional https://boardroomhub.com/data-system-international-reviews/ reminder templates also encourage participant accountability and reduce the chances of oversights.

The email should begin with a an introduction that briefly reminds recipients of the purpose of the meeting. This will make them feel valued and ensure that they don’t miss out on the meeting by overlooking or forgetting the importance of it. Keep your subject line descriptive and concise. A short subject will limit the information you can convey.

Sending out reminders on a regular basis prior to the meeting will ensure that the participants aren’t oblivious or forget any details. A first reminder sent a week before the meeting is a good time to start, followed by a follow-up on the day of the meeting. It is also possible to consider sending an additional reminder in the morning prior to the meeting, especially for critical sessions. Furthermore using an automated board meeting reminder template can help simplify the process and help ensure that everyone is aware of the upcoming meeting, no matter their schedule.